Charter

MAINE COHORT FOR CUSTOMIZED LEARNING CHARTER

“Leading the development, implementation, and promotion of customized learning”

ARTICLE 1

NAME, PURPOSE, OUTCOMES

Section 1: Name

The name of the Organization is The Maine Cohort for Customized Learning, (hereafter referred to as the “Maine Cohort”).

 Section 2: Purpose

The Maine Cohort for Customized Learning is a statewide coalition of school systems, organizations, and individuals committed to supporting proficiency-based education in school systems. The official mission of the “Maine Cohort” is “to lead the development, implementation, and promotion of customized learning”. The Maine Cohort is a founding member of the Mass Customized Learning National Alliance.

 Section 3: Outcomes

The Maine Cohort will:

A.   develop and refine a Customized Learning (proficiency-based, competency-based) model to include:

  • a clear definition of what learners need to know, be able to do, and be like in the form of learning progressions.
  • a system of learner goal setting and monitoring of their progress to proficiency/competency.
  • a system that facilitates fluid movement of learners among multiple learning opportunities.
  • comprehensive, user friendly, transparent recording and reporting systems.
  • a model of successful integration of technology.
  • a system of shared leadership including, learners, staff, parents, community.
  • continuous improvement practices embedded in the system.
  • a reflecting & planning tool that includes the essential components of the system.

B.   develop collaborative systems/structures to support the work of the organization to include:

  • shared resources.
  • shared planning for professional development.
  • shared networking with post-secondary and other education organizations.
  • shared successes and challenges.

C.   provide successful advocacy and promotion of the model with all stakeholders to include:

  • recognition that this organization is known as the “go to” group.
  • connection with post-secondary organizations to build understanding.
  • coordinated, strategic lobbying for money and other resources to support the work.
  • data gathered to evaluate the success of the model and its practices.
  • a communication system to convey the message of the organization to all stakeholders.

 Overall Outcome: The development of independent learners who customize their own paths to proficiency.

 ARTICLE 2

MEMBERSHIP

This entity is a membership organization consisting of different levels of membership.

  • District/School Membership: includes full access to our curriculum of learning progressions and our communication platform. It also includes voting privileges, technology support, resource development like transcript reports, teacher-built resources, networking, policy work and a specific number of free seats at all face-to-face learning opportunities.
  • Individual Membership: includes full access to our curriculum of learning progressions and our communication platform. It also includes technology support, resource development like transcript reports, teacher-built resources, networking, policy work and access to seats at all face-to-face learning opportunities at a reduced cost.
  • Friends of MCCL: includes all individual and institutional members who support the cohort’s work.

All members agree with our vision for proficiency-based, competency-based, customized learning. All members will be reviewed and approved by majority vote of the Board of Directors. Applications are submitted to the officers of the board and any new members are proposed at monthly meetings of the Board of Directors. Any member interested in implementing the Maine Cohort’s curriculum of learning progressions and resources must agree to pay for training specific to appropriate implementation and use of the curriculum of learning progressions.

ARTICLE 3

BOARD OF DIRECTORS

Section 1: Powers and Duties

The Board of Directors shall be the governing body of the Maine Cohort. The Board of Directors shall elect the officers and make a report concerning the affairs of the Maine Cohort at the Annual Meeting.

Section 2: Makeup of Directors

The Board of Directors will consist of representation of all members along with all individual and institutional members.

Section 3: Resignation, Vacancies

Any member organization may withdraw from the Maine Cohort and remove it’s representative to the Board of Directors upon written notice to the officers of the Board of Directors. That withdrawal and resignation will take place at the time specified in the notice, or if no time is specified, upon delivery.

Section 4: Quorum, Voting Apportionment, Compensation

A majority of Directors then in office shall constitute a quorum for transaction of business at any meeting of the Board of Directors. Board members may participate in meetings in person, via virtual connections, or via proxy voting.

Each District/School member is allocated one vote, regardless of the number of individuals appointed to the Board from that school district. All other members of the Board of Directors have a voice in decision-making, but no voting power.

Directors, except for the Executive Director, serve without compensation, and member organizations will determine reimbursement of any travel expenses, etc. incurred by it’s representatives.

When a member is representing the organization at an MCL Alliance event, travel expenses will be compensated through the Maine Cohort’s budget.

Section 5: Decision Making Protocol and Conflicts of Interest

The Board of Directors will make decisions by consensus. The Board of Directors will work diligently to reach consensus, however, failing to achieve consensus, the fall back process for making decisions will be made by majority vote of the District/School members at a monthly meeting.

In the absence of a quorum at any monthly meeting, when time-sensitive decisions must be made on behalf of the organization and its members, the Officers will make the decision(s) by a consensus vote. The determination of what is a time sensitive decision will be made by the members present at that meeting. Examples of time sensitive decisions include grant applications and membership decisions.

The Maine Cohort will be a Maine non-profit organization, and conflicts of interest are governed by Maine Revised Statutes, Title 13-B, Maine Nonprofit Corporation Act, Chapter 7: Directors and Officers, Section 718, Director or Office Conflict of Interest.

Section 6: Additional Committees

The Board of Directors may designate one or more Directors and such other persons as they may choose to form one or more additional committees. Those committees shall act to advise and inform the Board of Directors. The additional committee(s) shall have only such duties and responsibilities as designated by the Board of Directors.

ARTICLE 4

OFFICERS

 Section 1: Executive Officers

The Executive Officers of the Maine Cohort shall include an Executive Director, Co-Chairs, a Secretary, a Treasurer, and a Lead Technology Coordinator. In addition, to maintain consistency in leadership, the most recent past Co-Chair will maintain the position of an executive officer for one year.

Section 2: Elections and Terms of Office

All the Executive Officers of the Maine Cohort, except for the Executive Director, shall be elected biennially by the Board of Directors at the Annual Meeting of the Maine Cohort. Each Executive Officer shall hold office for a term of two years, and may serve an unlimited number of consecutive terms. An Executive Director shall be employed by the Board of Directors, and shall serve in such position until his/her successor is chosen.

Section 3: Executive Director

The Executive Director shall be the Maine Cohort’s Chief Operating Officer. The Executive Director shall attend and serve as secretary of all the sub-committees of the organization. The Executive Director shall receive and disburse funds under the supervision of the Co-Chairs and/or Treasurer of the Maine Cohort.

Section 4: Co-Chairs

The Co-Chairs shall be the principal executive officers of the Maine Cohort. The Co-Chair(s) shall preside over all meetings of the Board of Directors, and shall execute on behalf of the Maine Cohort any official documents or actions required of the Maine Cohort. The Co-Chairs shall serve as ex officio voting members of all committees.

Section 5: Secretary

The Secretary shall keep or cause to be kept, the minutes of the proceedings of the Board of Directors to document the history of decisions made and other proceedings of the Maine Cohort. The Secretary shall execute communications to individual and organizations at the direction of the Board of Directors and may be assigned other record keeping or communication functions at the behest of the Board.

Section 6: Treasurer

The Treasurer shall be responsible for all funds of the Maine Cohort. The Treasurer will take the lead on developing an annual revenue and expenditure budget with support from the Executive Director and Co-Chairs. Such budget will be subject to the approval by the full Board of Directors. The Treasurer shall oversee detailed and accurate records of financial transactions required of the Maine Cohort, and will hold those records open for full inspection and examination by the Board of Directors, and will prepare or cause to be prepared, a full report concerning the finances of the Maine Cohort to be presented annually to the Board of Directors. The Treasurer will also report on the finances of the Maine Cohort monthly to the Board of Directors.

Section 7: Lead Technology Coordinator

The Lead Technology Coordinator will be responsible for researching technology options and resources that support the MCCL vision. In addition, responsibilities will include supervising the updating of the MCCL Website through collaboration with the Executive Director and Co-Chairs, supporting communication, and collaborating with the Maine Cohort’s technology-based partners.

ARTICLE 5

GENERAL PROVISIONS

Section 1: Fiscal Year and Annual Budget Development

The fiscal year of the Maine Cohort shall begin on July 1st and end on June 30th. The Board of Directors shall approve an annual budget each year under which the Maine Cohort shall operate. The Board of Directors shall issue an annual financial report to all members to include revenues and expenditures.

The annual expenses of running the Maine Cohort Organization will be shared by District/School members The Maine Cohort’s dues and membership structure must be reviewed every three years, and it may be changed at any time by a majority vote of the Maine Cohort. Membership dues, for new members, will be prorated after the month of October.

Section 2: Annual Meeting

An annual meeting of all members of the Maine Cohort shall be held in the first quarter of the fiscal year.

Section 3: Dissolution

In the event of dissolution of the Maine Cohort Organization all assets remaining after outstanding obligations are met will be distributed to the paying members in good standing based upon the dues structure. Members in good standing are those who have paid their dues in the current year and are not in arrears.

ARTICLE 6

AMENDMENTS

This charter may be altered, amended or repealed, and new charter language may be adopted by a two-thirds vote of the full number of Directors then serving in office on the Board of Directors. The text of any such proposed amendments(s) is required to be sent to each Director fourteen (14) days prior to the meeting, at which such changes may be submitted for vote.

 

Original Charter Members of the Maine Cohort for Customized Learning

Charter Member Organization
Chris Chamberlain, Virgel Hammonds, John Armentrout Regional School Unit 2
Karen Caprio, Vickie Burns Maine School Administrative District 15
Linda Laughlin, Gary N. Smith Regional School Unit 18
John Davis, Denise Plante Maine School Administrative District 12
Lori Lodge, Kevin Perkins, Frank Sherburne Regional School Unit 57
Nancy Weed Milford School District
Jan Goldsberry, David Theoharides Sanford School District
Heather Perry, Deb McIntyre Regional School Unit 3
Katy Grondin, Shelly Mogul Auburn School Department
Bill Zima Maine School Administrative District 75
Diana Doiron, Don Siviski, Steve Garton Maine Department of Education
Bette Manchester, John Newlin Maine Integrated Center for Digital Learning
Mary Jane McCalmon McCalmon Consulting
Bea McGarvey McGarvey Educational Consulting
Doug Snow Apple

Original Charter Adopted in August 2011

 

Maine Cohort for Customized Learning

Organizational Charter Revision History

Appendix One

Revision/Approval Date Purpose Change Description
February 1, 2012 501©3 Filing Requirement Add Appendix One – Charter Revision History
February 1, 2012 501©3 Filing Requirement Added page numbering in footer
February 1, 2012 501©3 Filing Requirement Article 3, Section 6B, added conflict of interest statement referencing 13-B MRSA
February 1, 2012 501©3 Filing Requirement Article 5, General Provisions-Clarified the start and end of the fiscal year. Add Section 1B-Budget Cost Sharing, and how to modify cost sharing formula.
September 5, 2014   Language to the charter was revised based on practice. Shared with member districts.
September 26, 2014   Vote
October 21, 2016   Language was revised to reflect new membership definitions and executive director positions.
October 19, 2018   Language to the charter was revised based on practice. Shared & voted on by member districts.